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Overview

Before you commit to a new order, you want to know the impact. The What-If toggle on The Sweet Spot lets you preview how a pending enquiry would affect your capacity — without accepting it first.

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How the What-If Toggle Works

Pending enquiries do not count toward your capacity by default. Your calendar shows only confirmed orders so you always know your real commitments. The What-If toggle changes that temporarily. When you turn it on, The Sweet Spot recalculates every day’s capacity as if your pending enquiries were accepted. The capacity bars update in real time to show the projected utilization. Turn it off, and everything snaps back to your actual committed schedule.

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Using the What-If Toggle

  1. Open The Sweet Spot.
  2. Tap the What-If toggle in the top toolbar.
  3. The capacity bars adjust to include pending enquiries.
  4. Review the days affected by pending orders.
  5. Tap the toggle again to return to the actual view.

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Reading the Projected View

With What-If enabled, you see two layers of information:
  • Solid fill represents your confirmed orders — work you have already committed to.
  • Striped or lighter fill represents the additional capacity that pending enquiries would consume.
This visual separation makes it clear what is locked in versus what is still hypothetical.
Good to know: The What-If toggle affects the entire calendar, not a single order. Every pending enquiry is projected at once.

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When to Use What-If

The What-If toggle is most valuable when you have multiple pending enquiries and need to triage. Common scenarios:
  • Two enquiries for the same weekend. Toggle What-If on to see if you can fit both, or if you need to pick one.
  • A large custom order. See whether accepting it crowds out the rest of the week.
  • End-of-week planning. Review next week’s pipeline and decide which enquiries to accept before the rush starts.

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Making Your Decision

After previewing the impact:
  • If the projected capacity looks comfortable, go ahead and accept the enquiry.
  • If a day turns red, consider suggesting an alternative date or declining.
  • If multiple pending orders overlap, prioritize by deadline, margin, or customer relationship.
The What-If toggle gives you the information. The decision is yours.
Pro tip: Check What-If at the start of each day before responding to pending enquiries. It takes a few seconds and keeps your week balanced.
Still need help? Contact us