> ## Documentation Index
> Fetch the complete documentation index at: https://help.kneadapp.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Team Members and Roles — Inviting Your Bakery Team

> Invite teammates to your Knead bakery and set roles — Owner, Staff, or a free Read-only seat for your accountant or bookkeeper.

## Overview

Running a bakery is rarely a solo act. When you bring on a helper, a partner, or a bookkeeper, you can invite them into Knead so they see the same orders, calendar, and numbers you do — with exactly the level of access you choose. Team management lives at **Settings → Members**, and only the account **Owner** can send invites.

## The Three Roles

When you invite someone, you assign them a role. Here's what each one can do:

| Role          | Can do                                                                                                    | Seat     |
| ------------- | --------------------------------------------------------------------------------------------------------- | -------- |
| **Owner**     | Full access, plus manage team members and billing                                                         | —        |
| **Staff**     | Full read and write across orders, products, recipes, and customers — but can't manage members or billing | Paid     |
| **Read-only** | View everything, change nothing                                                                           | **Free** |

The **Owner** is the person who created the account. There's one Owner, and they're the only one who can invite teammates or manage the subscription.

**Staff** is the right fit for a co-baker, an assistant, or a family member who helps run the business day to day. They can do everything you can inside your bakery — take orders, build recipes, send invoices — except touch your team settings or billing. Each Staff member uses a paid seat.

**Read-only** is perfect for your accountant or bookkeeper. They can open your orders, expenses, and reports to do their work, but they can't change a thing. Read-only seats are **free**, so looping in a financial helper costs you nothing.

<Note>Good to know: A Read-only seat is the safest way to share your books at tax time. Your bookkeeper sees everything they need without any risk of accidentally editing an order or a price.</Note>

## Inviting a Teammate

<img src="https://mintcdn.com/kneadapp/eWcPyxNkazs1aE7k/images/team-members.png?fit=max&auto=format&n=eWcPyxNkazs1aE7k&q=85&s=b629d40af79eef3ad06b1381c7977d2b" alt="The Members settings page listing team members with their roles and an invite option" width="2880" height="1800" data-path="images/team-members.png" />

1. Go to **Settings → Members**.
2. Enter your teammate's **email address**.
3. Choose their **role** — Staff or Read-only.
4. Send the invite. Knead generates an **invite link** and copies it to your clipboard.
5. **Share the link with your teammate yourself** — paste it into a text, email, or wherever you two chat. Knead doesn't send the invite for you.

When your teammate opens the link, they'll see who invited them and the role they've been given, then sign up and land right in your bakery.

<Warning>Invite links expire after **14 days**. If your teammate waits too long, just send a fresh invite from the Members page.</Warning>

## Managing Roles and Seats

Because Staff members use paid seats and Read-only members are free, your team makeup can affect your bill. Keep an eye on how many Staff seats you're using, and switch a teammate to Read-only if they no longer need edit access. Billing is always managed by the Owner from **Settings → Billing**.

## Related Articles

* [Knead Plans and Pricing](/account-and-billing/knead-plans-and-pricing)
* [Managing Your Subscription](/account-and-billing/managing-your-subscription)
* [Upgrading Your Plan](/account-and-billing/upgrading-your-plan)
* [Cancellation and Data Export](/account-and-billing/cancellation-and-data-export)

***

*Still need help? [Contact us](mailto:hello@kneadapp.co)*